2023 VENDOR LIST

Coming Soon!

VENDOR INFORMATION AND SIGN-UP

The GQCCC 2023 Annual Quilt Show will be held April 15 and 16, 2023 from 10:00 am to 4:00 pm at the Elks Lodge, 1475 Creekside Drive, Walnut Creek.

Please carefully read the following information prior to signing up to be a vendor at the show. To download a document with these details, please click here.

The form to begin the sign-up process is at the bottom of this page. Once submitted, you will receive a confirmation email that your entry has been received. You will be contacted within a few days by the quilt show vendor chair to arrange payment.

The e-mail address for all communications regarding the show is [email protected].

Thanks for considering participating in our event!

DATES TO REMEMBER

Sign-up and Payments
Prior to Monday, January 31, 2023

Cancellations
Prior to Monday, February 28, 2023

Vendor Setup:
Friday, April 14, 2:00 pm to 6:00 pm

Show Open to Public
Saturday, April 14, 10:00 am – 4:00 pm
Sunday, April 15, 10:00 am – 4:00 pm

Vendor Access
Saturday, April 14, 9:30 am – 4:30 pm
Sunday, April 15, 9:30 am – 5:00 pm

Vendor Tear-down and Cleaning
Sunday, April 5, 4:00 pm – 5:00 pm — the guild must be out of the venue by 5:00 pm or possibly be penalized)

BOOTH CONFIGURATIONS AND PRICING

8’x10′ without table — $150

8’x10′ with one 8′ table — $175

8’x15′ without table — $225

8’x15′ with one 6′ table and one 8′ table — $263

All configurations subject to availability.

WHAT TO EXPECT
  • Booths are assigned as “first come, first serve”.  Receipt of your payment will reserve your space.
  • A vendor coordinator will be available during set up and during the show to answer vendor questions and help resolve issues.
  • Vendor welcome packages will be available at the Information Table in the Elks Lodge lobby during set-up hours.
  • Vendor door prizes may be delivered to the Information Table in the lobby during set up.
  • If you marked that you were interested in doing a demo, we will contact you to confirm your time slot and any needed instructions.
  • Vendors may come in at 9:30 am on Saturday and Sunday to restock their booths.
  • Directions to the Elks Lodge, unloading/parking information, a booth location map, and lodging information will be sent out approximately one month prior to the show.
  • Vendors participating in set-up are invited to join Guild members for pizza and salad at approximately 5:00 pm on Friday, April 14.
  • Guild members donate goodies to the break room. Vendors are invited to take a break and enjoy some refreshments. Should a vendor wish to donate a goodie to the break room, it will certainly be welcomed!
  • The Guild is not responsible for loss or theft of Vendor’s property or personal items.
VENDOR REQUIREMENTS
  • Vendors are required to sign in and collect their name tags prior to setting up their booth.
  • Vendors must provide two door prizes for the daily door prize drawings. These may be actual gifts, gift cards, or gift certificates to your booth.
  • Vendors must be open during all times that the show is open to the public.
  • Vendor agrees to keep their property and personnel within the assigned booth space. This is important for fire code compliance and for the safety of our guests.
  • All cardboard, storage boxes, and packaging must be hidden from view during show hours. There is no storage area at the Elks Lodge other than within the vendor’s space.
  • Tables must be draped to the floor.
  • Vendor agrees to remove all booth contents and trash at the end of the show and to sweep their area clean. Vendors must be completely out of the building by 5:00 pm on Sunday, April 15.
PAYMENT AND CANCELLATION

Your application is not complete without payment. Clicking the submit button below will send the application to the GQCCC vendor chair, and you will receive a confirmation email that your application has been successfully sent. You will be contacted within a few days by the vendor chair to arrange payment.

You can also pay by mailing a check payable to GQCCC to:
GQCCC Vendor Chair
5554 Clayton Rd Ste 4
Concord, CA 94521-4180

Cancellations must be in writing and received prior to Monday, February 28, 2023 to receive a full refund. After that date, refunds will only be given if the Guild is able to secure another vendor for the space. If fees were paid by check, refunds will be mailed to the contact person. If fees were paid online, refunds will be made back to the original payment method.

SIGN-UP FORM
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