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The Guild of Quilters of Contra Costa County is based in Concord, California. Founded in 1973, we are one of the oldest quilt guilds in California.  Our 300+ member guild is dedicated to preserving the tradition of quilting. We support projects that promote the continuation of quilt arts, educate and entertain our members with presentations by quilt-world experts, and contribute to our community through various philanthropic activities.

To read more click + below to expand the sections:

Our general meetings are held at 7 pm at the Centre Concord 5298 Clayton Road, Concord.  Meetings are the third Monday of every month except for January and February when the meetings are the Tuesday after the third Monday.  Non-members may attend meetings for $5.
Click for Map

GQCCC’s Daily Accessible Classroom

Farm House Chair: Raynell Coleman

Address:  5554 Clayton Road, Room 4, Concord, California       Click for Map

farmhouseGQCCC maintains a “for members only” classroom where numerous small groups meet to quilt and share friendship.  Here us our library with hundreds of books that are available for members to check out.  If you are not already part of a small group, please contact the hostess and find out more about the group.  You will find one that fits you well, or try some on for fit, or you can start your own group.

The classroom also provides tables for members to baste their quilts. Call ahead to make arrangements. 
The monthly board meetings are held here at 7 pm on Wednesday of the week after the general meeting.  Each year’s opportunity quilt is assembled and hand quilted here. All members are welcome to help. Monthly workshops (Link) for members are held here, generally on the 3rd Saturday of the month. Prior sign-up is required.

GQCCC Code of Conduct

GQCCC members must comport themselves in a polite, respectful and supportive manner being sensitive to and tolerant of others’ choices and personal space. Members are required to act with respect for all people and comply with the non-discrimination clause in the by-laws. Violation of the non-discrimination clause, verbal, physical or emotional abuse, stalking, bullying or intimidation, either in person, by phone, by text, or any other form of communication may result in termination of membership from the guild and exclusion from all guild functions. The procedure for termination of membership is in GQCCC by-laws. Any behavior that is violent, threatens violence, or causes a member to fear for their safety should be immediately reported to the police.

Farmhouse Rules

Classroom Hours

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Library Housed at Farmhouse

Librarian: Mary Pimentel-Wheeler, Chair; Maryann Bowers, farmhouse and Nancy Van Meter, raffle book

library2Looking for inspiration for your next quilt?  GQCCC is privileged to have its own library, located at the Guild “Farmhouse”. The library contains over 1000 books on quilting and associated quilting arts such as appliqué, fabric dying, and embroidery.  There is a wide range of books to appeal to all interests: traditional, contemporary, modern, wearable, art quilts, hand or machine quilting.  In addition to books, the library has magazines, quilting templates and patterns that can also be checked out.  The library is open whenever the Farmhouse is open, and any Farmhouse Hostess can assist you with checking out library materials if the Librarian isn’t present.

All book titles in the GQCCC library can be viewed on-line at: http://cloud.collectorz.com/gqccclibrary/books.

If you wish to check a book out, you need to visit the library to see if it is available.  If available, please follow the simple instructions in the library for checking a book out.  While quilting templates, patterns, and videos are also available at the library, they are not viewable on line.

Please feel free to visit the library any time to see what we have – we’re sure you’ll find something of interest!   To check a template, pattern or video out, please write your name, description of the item, and date checked out on the binder that is in the box with the quilt templates.


Up to 6 items and/or books may be checked out at a time, and may be kept for 30 days.  If you wish to extend your check out, please use the link below or contact the librarian.

Request A Book

Request a Library Book Renewal/Extension

Library Manual and Policies

New in the Library

 

2017 – 2018 Executive Board

These positions are defined in the by-laws, and are part of the Executive Committee.

Position Name Email
President Becky Styles gqccc.president@gmail.com
1st Vice President Mary Pimentel-Wheeler  Email in directory
2nd Vice President Donna Brooks Email in directory
Recording Secretary Terry McNally Email in directory
Treasurer Jill Orr Email in directory
Corresponding Secretary Karen Morones Email in directory
Membership Chair Reba Siero gqccc.membership@gmail.com
Parliamentarian  Joan Reed  Email in directory

Standing Committees

Members of these committees are part of the GQCCC Board and are voting members.

Committee Committee Chair Contact Info
Block of the Month
Block Exchange
Vacant
Diane Slattery
Contact in Directory
Contact in Directory
Donations Mary Stockler Contact in Directory
Farmhouse Raynell Coleman Contact in Directory
Historian Kathy Callahan Contact in Directory
Librarian Mary Pimentel-Wheeler
Maryann Bowers
gqccc.library@gmail.com
Member Workshops Lee Zahn gqccc.workshops@gmail.com
Newsletter Erica Riekki gqccc.newsletter@gmail.com
Opportunity Quilt Monica Kaseman Contact in Directory
Patriotic Quilts Ellen Heathcote Contact in Directory
Publicity Jill Orr Contact in Directory
Quilt Show Open Contact in Directory
Quilts to Share Cynthia Allen Contact in Directory
Sunshine Myrna Rutkas Contact in Directory
Traveling Quilt Tammy Zanella Contact in Directory
Webmaster Kathy Callahan gqccc.website@gmail.com

 

The Weathervane

Newsletter Editor: Erica Riekki

GQCCC publishes a monthly guild newsletter, The Weathervane. Current members receive newsletters by email, or by having their newsletter mailed to their home. 

Newsletter input for the June newsletter is due to Becky Styles by noon Thursday, May 28, 2015.  Send email to: gqccc.newsletter@gmail.com.

We welcome submissions from all members and publish as many as we can. If you wish to change how you receive your newsletter, please let me know. gqccc.newsletter@gmail.com

For .pdfs of current and past news letters, click on the links below:

Weathervane Newsletter Archive

Advertisements in Newsletter
Appropriate advertisements are accepted for the monthly newsletter. Ads will be approx 1/8 page. Rate is $10 for a business card size, $15 for 1/6 page, $30 for 1/3 page, and $45 for ½ page add.

Send check payable to GQCCC Newsletter, 5554 Clayton Road, Concord, CA 94521.  Contact me if you have any questions

History of GQCCC

The Guild of Quilters of Contra Costa County was founded in late 1973 by a group of students attending Ester Cylling’ quilt class at Acalanes High School, and later, at Mt. Diablo Adult education Department.  Members of the first Board of directors were Ester Cullings, Roberta Elder, Peggy Guiffre, Lynn Hunare, Marlene Pante, Luella Schultz, Diana Stott, and Lee Streib.  Guild membership increased to 51 in the first 6 months!

The first name of our Guild was “Contra Costa Quilt Guild.” Later it was changed to the “Guild of Quilters of Contra Costa Country” and we selected the Weathervane as our logo.  We have had several meeting places over the year.  In 1983, through the hard work of Marge Fuson and Ted Winslow, Director of the Pleasant Hill Parks and Recreation Department, we found a home at the “Old School House” on Oak Park Boulevard in Pleasant Hill.  Due to the closure of the facility, we now have a room of our own, “Farm House”,  at the  Farm Bureau Building  in Concord that includes a great Library  and work area.  There is usually a quilt on the hand quilting frame for the next year’s quilt show and lots of sharing, quilt basting, eating, and camaraderie.  All members are encourage to visit the “Farmhouse” and join in the fun!

Our first Quilt Show was held in 1974 at Las Lomas High School in Walnut Creek.  Quilts were placed over chairs and on table tops for display.  Later, we moved to the Pleasant Hill High School gymnasium and began hanging quilts on clotheslines.  Then in 1978, Louise Follet’s husband, Earl, made our first stands.  Those stands were in use until 1994 when we hung the show with our new wooden stands.
From Pleasant Hill High School our quilt shows moved to the Pleasant Hill Community Center where they were held for several years.  In 1993, our 20th Anniversary Show was held at Centre Concord to accommodate additional quilts and other show activities like our Country Store, and participating vendors.

Three charter members are still active in the Guild.  They are Joan Davidson, Virgene Mosier, and Laura  Siri.
Our current president is Becky Styles.

GQCCC Past Presidents

Easter Cullings
Ethel Selberg
Carol Gatlin
Lou Jean Jenson
Claire Jarratt
Marilyn McQueen
Diana Roberts
Betsy Eubanks
Gerene Sayre
Beverly Spurs
Reba Siero
Trudi Riley
Tony Haas
MaryAnn Johnson
Joan Beall
Bonnie Engel
Carole Bibeau
Susan Swindell
Dale Wolfe

GQCCC By-Laws

ARTICLE I NAME


The name of the Guild shall be Guild of Quilters of Contra Costa County (hereafter, Guild).

ARTICLE II PURPOSE

The purpose of this Guild shall be to encourage the art of quilting, patchwork and related arts through educational and cultural activities and to develop a place in the community where these arts can be studied, displayed, and enjoyed.

ARTICLE III MEMBERSHIP


A. Nondiscrimination Clause
This Guild affirms and promotes the full participation of persons in all our activities and endeavors without regard to race, color, gender, physical or mental challenge (unless required for the job), affectional or sexual orientation.

B. Membership Categories and Requirements

  • Adult Member – A member who is 18 years of age or older upon payment of dues.
  • Youth Member – A member who is under the age of 18 upon payment of dues (one half of an Adult Membership) and is sponsored by an Adult or Lifetime Member. Youth members must have a sponsor in attendance at all times during Guild functions and are exempt from fund raising requirements. Youth members are not voting Members but are entitled to all other rights of membership
  • Lifetime Member – A member who has been a paid member for at least one year and is over 80 years of age may be granted a lifetime membership without payment of dues. The board may grant a lifetime membership for meritorious service to the guild.

C. Application, Dues and Fiscal Year
1.  Every member must submit an application for membership with dues annually.
2.  Dues are charged annually and are due on or before July 1 and past due after July 1. The amount of dues is proposed by the Board and voted upon by the membership.
3.  The fiscal year shall be from July 1 to June 30.

D. Termination of Membership
Violation of the Code of Conduct by a guild member should be reported by the person or persons witnessing the inappropriate conduct, in writing and in detail (noting date, time and place of the incident, others present, and any other pertinent details) to the President of the Executive Board. Said communication will be handled confidentially by the Board. The Board must then conduct an investigation of the event and determine if a hearing on termination of membership is necessary. If the Board determines a hearing is necessary, the member is entitled to a hearing. Written notice of the date and time of that hearing may be served on the member in person, by text, by email, or USPS mail with return receipt requested, at least seven (7) days before a scheduled hearing.

ARTICLE IV BOARD OF TRUSTEES

A. Composition of Board 
There shall be a Board of Trustees comprised of the Executive Board and the Chairpersons of the appointed committees (hereafter Board). All Board members must be current members of the guild and they must have been members for at least one year before taking a board position.

B. Executive Board
The officers shall be: President, 1st Vice-President, 2nd Vice-President, Recording Secretary, Corresponding Secretary, Membership Secretary, and Treasurer. These officers shall constitute the Executive Board and shall administer and report the activities of the Guild and prepare and submit an annual budget for approval of the membership at large.

C. Election Provisions
1.  The officers shall be elected at the May meeting and be installed at the June meeting take office at the beginning of the fiscal year.

2.  In the odd numbered years thereafter the President, 1st Vice-President, Corresponding Secretary and Membership Secretary shall be elected for a term of two years.

3.  In the even numbered years the 2nd Vice-President, Treasurer and Recording Secretary shall be elected for a two year term.

4.  Vacancies shall be filled by Board appointment, after consulting with the Nominating Committee. Appointees will serve until the next annual, special or monthly Guild meeting provided that Notice has been given in accordance with paragraph G.4. below. Any unexpired terms shall be filled by election for a one (1) or two (2) year term to complete the vacated term. No member of the Board who has served four (4) years shall be reelected until out of office at least one (1) year.

5.  No officer shall serve in the same office for more than two consecutive terms. No member shall hold more than one elected office at any given time.

D. Termination of Board of Trustees Membership
Any member of the Board who is absent from three (3) consecutive regular meetings of the Board shall lose membership on the Board at the next regular Board meeting, unless excused by the President or a vote of the Board. The Board may also take necessary action to remove a member for cause/non performance. Said member shall be notified by the President of impending termination by written notice mailed not less than five (5) days before the next regular Board meeting.

E. Quorum and Voting. 
A quorum for a board meeting shall be defined as four (4) officers and five (5) chairpersons. Each board member is entitled to one vote unless the provisions of ARTICLE IX, Conflict of Interest apply.

F. Vacancies
A vacancy(s) shall be considered to exist in the case of death, resignation or removal of any trustee. Vacancies on the Executive Board shall be filled by a majority vote of the remaining Board of Trustees.

G. Meetings and Special Meetings
1.  The meeting of the Board shall be held monthly as determined by the Executive Board.
2.  Guild meetings will be held the third (3rd) Monday of each month. The Board may postpone/reschedule Guild Meetings for conflicts (e.g., holidays) or emergencies provided members are notified in accordance with paragraph 4 below.
3.  Special meetings may be called at the Order of the President, two or more members of the Executive Board, or 25% or more of the guild.
4.  Notice of each Guild or special meeting, giving time and place of the meeting and the specific business to be considered, shall be sent to each member by the Recording Secretary of the Guild or published in the Guild newsletter at least ten (10) days prior to the meeting.
5.  A quorum at any regular or special meeting shall consist of twenty percent (20%) of the membership for official action.

H. Parliamentary Procedure
All Guild meetings shall be conducted according to the procedures set forth in the current edition of Robert’s Rules of Order, except where they are inconsistent with these bylaws.

ARTICLE V DUTIES OF THE OFFICERS

The Officers shall not commit the organization to any spending of funds over and above their approved budget without the prior approval of the Executive Board.

A. President:

  • Shall serve as official representative of the Guild;
  • Shall preside at all membership meetings of the Guild and the Executive Board;
  • Shall call special meetings in accordance with the provisions of the Bylaws;
  • Shall serve as ex-officio member of all committees with the exception of the Nominating Committee;
  • Is authorized to co-sign checks drawn on the treasury of the Guild for disbursement or transfer of funds.

B. 1st Vice-President:

  • Shall preside over meetings when the President is absent;
  • Shall become President if current President resigns;
  • Is authorized to co-sign checks drawn on the treasury of the Guild for disbursement or transfer of funds;
  • Shall arrange lodging, meals, shuttle travel, introduce speakers and arrange for equipment needed;
  • Shall coordinate layout and equipment with Centre Concord
  • Shall be responsible for management, setup and storage of audio equipment and signage;
  • Shall be responsible for Door Prizes;
  • Shall coordinate with Treasurer for payment of speakers expenses;
  • Shall assist the President in such capacity as needed or directed;
  • Request assistance from other Chairpersons as needed.

C. 2nd Vice-President:

  • Shall assist the President and 1st Vice-President as needed.
  • Schedule guest speakers for the general meetings.
  • Shall sign contracts with guest speakers.
  • Shall turn over list of guest speakers to the 1st Vice-President.
  • Shall be responsible for any write-ups for the newsletter regarding guest speakers.
  • Request assistance from other chairpersons as needed.
  • Shall plan all aspects of working/social general meetings.

D. Recording Secretary:

  • Shall record the minutes of all meetings of the Guild, Board, and Special meetings;
  • Shall be custodian of the minutes of the General, Special and Board meetings;
  • Shall be responsible for preparing and having available minutes of the previous Executive Board meetings at the following Membership meeting;
  • Shall be responsible for keeping policy and procedures current.

E. Corresponding Secretary:

  • Shall be responsible for correspondence for the Guild;
  • Shall keep a file of all communications received and copies of all letters sent.

F. Membership Secretary:

  • Shall assemble and maintain a membership roster and provide member mailing labels;
  • Shall conduct all activities related to membership to include, but not be limited to, collection of membership dues and preparation and distribution of membership materials including membership directory.

G. Treasurer:

  • Shall be responsible for all money payable to the Guild and disburse money at the discretion of the Board;
  • 
Shall maintain accounts at banks and/or financial investment firms approved by the Board;
  • Shall prepare a monthly financial report in triplicate, one copy to the President, one copy to the Recording Secretary to be available at the monthly Membership meeting, and one copy for the Treasurer’s files.;
  • Shall prepare, by June 30, the annual financial statement which consists of a balance sheet and income statement.
  • Shall collect and maintain a record of all bills received and paid during the fiscal year;
  • 
Is authorized to co-sign checks of the Guild for disbursement or transfer of funds;
  • Shall present the financial records for an in-house audit to made within 39 days of the installation of new officers.

ARTICLE VI COMMITTEES:

The Chairperson shall be appointed by the President upon the advice and assistance of the other officers and shall act in an advisory capacity at all joint meetings. The committee chairpersons shall not commit the organization to any spending of funds over and above their approved budgets without the prior approval of the Executive Board. Chairpersons are expected to attend monthly Board meetings unless excused by the President.

The committees of the Guild shall consist of any or all of those listed in Appendix 1 plus any additional deemed necessary. Each Chairperson shall determine the number of committee members necessary to meet the committee’s need and select the members.

ARTICLE VII PARLIAMENTARIAN

A parliamentarian may be appointed by the board to serve for a fiscal year. If appointed the parliamentarian will:

  • Act as advisor at Guild, Board and Special meetings using Roberts Rules of Order and Guild Bylaws;
  • Have available at all meetings one or more copies of the Guild’s Bylaws;
  • Review Bylaws annually and recommend necessary changes to the Board.

ARTICLE VIII NOMINATIONS AND ELECTIONS

A. Nominating Committee:

Shall consist of at least five (5) members each of which shall serve not more than two consecutive two year terms. Three (3) members shall be elected at the Annual Meeting in odd numbered years and two (2) members elected in even numbered years. The Nominating Committee shall develop slates of nominees for possible election to the Board of Trustees and the Nominating Committee. The Nominating Committee shall present at least one nominee for each Board vacancy and each Nominating Committee to be filled at each Annual Meeting. Before presentation, each nominee shall have agreed to serve if elected.

  • The Nominating Committee shall select its own chair;
  • Nominations from the floor shall be permitted for any vacancy subject to election, providing that every such nominee has agreed to serve if elected and is present;
  • The report of the Nominating Committee will be presented to the Board at the March meeting;
  • The names of those nominated for the Executive Board will be printed in the April newsletter;
  • The Nominating Committee may not propose candidates from among its current membership, nor may a member who has resigned from the Nominating Committee within ninety (90) days prior to the beginning of the Committee’s deliberations be eligible for nomination by the Committee.

B. ELECTIONS:

  • The election of the Nominating Committee shall take place at the Annual Meeting;
  • Voting shall be by secret ballot when there is more than one nominee for any one office and by voice vote when nominees are unopposed;
  • A majority of votes cast shall be necessary for election.

ARTICLE IX. CONFLICT OF INTEREST

A conflict of interest exists with respect to a given matter before the Board if:

A. Any member of the Board or close relative of a member who is an owner, director, trustee, officer, manager or regular professional advisory of or to an entity which favors, or would be benefited by, or opposes, such matters , or:

B. Any member of the Board who is unable, for any other reason, to act objectively or dispassionately without bias or the appearance of bias, and without being or appearing to be motivated by private gain with respect to such matter.

C.  Whenever a Board member has cause to believe that a matter to be voted upon would involve such member in a conflict of interest, that member shall abstain from both participation in discussion of and voting on such a matter. The question of whether an actual conflict exists shall be decided by a majority vote of the Board members present, excluding the Board member or members directly involved in the conflict or possible conflict of interest and excluding any other Board members present who have already been disqualified because of their own conflicts of interest.

ARTICLE X   INDEMNIFICATION:

With respect to any liability, including but not limited to claims asserted or costs, losses, attorney fees and costs of defense and investigation (collectively, Costs), the Guild shall indemnify any person who is or was an employee, agent, member of the Board, or volunteer of the Guild against any Costs asserted against such person and incurred in the course and scope of his or her duties of functions within the Guild; provided the person acted in good faith and did not engage in an act or omission that is intentional, willfully or grossly negligent, or done with conscious indifference or reckless disregard for the safety of others. The Guild is not responsible for any settlement made by a person unless the settlement is approved by the Board.

The provisions of this Article shall not be deemed exclusive of any other rights to which such person may be entitled under any bylaw, agreement, insurance policy or otherwise.

A duly elected or appointed officer, member of the Board, employee, or agent of the Guild shall not be personally liable to the Guild or to its Members for monetary damages for breach of fiduciary duty, except for liability resulting from: (1) any breach of duty or loyalty to the Guild or its Members, or (2) acts or omissions not in good faith or which involve intentional misconduct or a knowing violation of the law.

ARTICLE XI DISSOLUTION

Any action to dissolve the Guild must be approved by three-fourths (3/4) vote of Members present at a meeting called by the Board to specifically consider such an action, for which a meeting notice has been sent to all members in accordance with Article IV.G.

Upon dissolution of the Guild, its assets, remaining after all debts and liabilities have been met, shall be distributed to a nonprofit fund and/or foundation that most closely represent the mission of the Guild.

ARTICLE XII  AMENDMENTS, PROPOSAL AND ADOPTION

Amendments to these bylaws may be proposed by the Board, or on the petition of at least twenty percent (20%) of the Guild Members submitted at a Board meeting not less than forty- five (45) days before the annual (May) meeting.

Amendments to these Bylaws may be adopted at any regular or special meeting of the Guild by a two-thirds (2/3) majority of the Members present and voting, provided the text of the proposed amendment has been set forth in the notice of meeting sent to the Members pursuant to Article IV. G. of these Bylaws.

These Bylaws shall become effective immediately on January 15, 2013, amended January 21, 2014, amended October 10, 2014, amended March 16, 2015, amended May 16,2016, amended September 19, 2016.

GQCCC By-Laws Appendix (revised March 26, 2014; amended April 27, 2016)

Block Exchange
Shall design and submit to the newsletter and at monthly membership meetings a block pattern and construct one in fabric to check accuracy before presenting it.  Shall coordinate monthly submissions of blocks between members of small Block Exchange group, where one member submits a block for others in group to complete and receives them completed the following month.

Community Outreach
Shall be responsible for community related charitable activities throughout the year as needed.

Donations
Shall be responsible for picking up, processing and distributing all donations for Country  Store, Patriotic and Quilts to Share committees.

Farm House Care:  Classroom Hostesses
Shall oversee the care of the Farm House room, its contents and classroom hostesses

Historian
Shall be responsible for keeping historical records for the Guild through photographs, news clippings, and other noteworthy publicity.

Librarian
Librarian – Shall be responsible for library materials.

Membership (Chaired by Membership Secretary)
Provides for hospitality of the Guild to all new and continuing members at all meetings. Maintains the guest book and attendance sheets.  Provides name tags.

NCQC (Northern California Quilt Council) Representative
Represents the interests of the Guild at the Northern California Quilt Council meetings and reports NCQC activities of the Guild.

Newsletter
Shall be responsible for compiling the monthly newsletter, submitting it to the printer and distributing it to members.

Opportunity Quilt
Shall be responsible for the design,  construction and quilting of the yearly opportunity quilt.  Responsible for every aspect of obtaining and selling raffle tickets.  Makes arrangements for traveling activities so that the Opportunity Quilt may be shown to other Guilds, quilt shows or other events.

Publicity
Shall arrange for all publicity for Guild activities, including but not limited to the quilt show.

Quilt Show
Shall oversee the planning and coordination of the annual quilt show and country store as directed by the Board. Shall recommend challenge to the Board and upon approval, coordinate the purchase and distribution of materials (if needed), collections on display if challenge entries at the quilt show.

Sunshine
Send cards to people who are sick, need encouragement or have lost a loved one.

Youth Education
Promote the art and craft of quilting to youth and provide related educational opportunities.

Webmaster
Shall be responsible for updating the Guild’s web site in a timely manner.

Workshops
Shall be responsible for managing, arranging and publicizing Guild workshops.